CMMS Software

Types of CMMS | Expert tips for choosing the best type

Using different types of CMMS software, Companies can maintain schedules, spare parts inventory, and company purchases. 

CMMS features include work order management, asset management, and preventive maintenance. 

Using this technology, companies can maximise their equipment’s life and uptime.

This blog comprehensively explains different types of CMMS software and the function of each type. It also discusses several requirements that all types of CMMS must enjoy.


CMMS – An excellent choice for the best maintenance management










CMMS is an automated system that supports facilities and maintenance managers. 

Companies can improve maintenance operations by implementing a CMMS that provides maintenance teams and facility managers with maintenance data, including historical data, trends, and costs.

The main goals of implementing a CMMS system are to increase productivity, save costs and speed up maintenance operations properly. 

Operations like work orders, assets, equipment, preventive maintenance, inventory, workflows, safety rules, teams, costs, and more can all be efficiently managed with CMMS software.

Maintenance teams can significantly benefit from the organisational tools provided by all types of CMMS software. 

CMMS software can work with all industries regardless of their size and type. 

This program helps businesses keep their equipment and assets in good working order through routine maintenance, tracking inventory levels, and providing reliable reports that meet regulatory requirements. 


Different Types of CMMS Software


1. Cloud-Based CMMS Software

The cloud-based CMMS is software installed on servers to ensure data security and effective operations.

This is one of the types of CMMS that can be accessed anytime and anywhere. 

It may be an expensive and complicated system. But it enables your data to be saved by the app’s editor. You don’t need to install or do anything else. 

The cloud-based CMMS is an excellent option if you have the right IT staff. 

This software is a digital realm that allows you to exchange data such as files, photos, and calendar entries. 

The cloud-based CMMS has intelligent meter readings and workflows, making it an ideal choice for manufacturing or energy industries.


2. On-Premise CMMS software

On-premises CMMS software provides more control over data and processes. That’s why large organisations often prefer this type to demonstrate compliance. 

After buying a license, on-premises software is installed on your organisation’s hardware systems.

This license gives users access to the software and all necessary equipment. Sometimes, you may need to pay a third party for installation. 

With On-premises software, the in-house IT team has better control over software usage and security. Your sensitive data is also stored and processed internally. 

This is one of the types of CMMS that can be easily customised and integrated with all organisations. 

Although on-premise CMMS may cost a lot of money, costs will be reduced in the long term, especially as your organisation grows.


3- Open-Source CMMS Software

An open-source computerised maintenance management system is a computer program whose source code is freely available to anyone. 

This means that the most dedicated geeks can upload bits of code into universally modifiable programs.

To be accurate, we have to distinguish between open-source and free software. The main advantage of open-source software is the ability to customise the software to suit your needs. 



SaaS or Software as a Service is one of the types of CMMS that offer cost-per-use features. 

The cost depends on the features used and the number of users. This method is primarily offered as monthly subscriptions.

Although Maintenance and support are also automatically included in the subscription price, CMMS updates require an additional cost.

In the context of purchasing, it’s an investment. Using most types of CMMS requires paying for years. You may not be able to benefit from this cost if you ever decide to dispense with the types of CMMS you use; Because you paid in advance.

So, The SaaS CMMS is an ideal choice to avoid this situation. It determines the duration of the commitment, the scope of features, and the number of users, enabling you to change and upgrade the features over time. 


Tips for Choosing the best types of CMMS

Today, with so many great CMMS solutions, finding the best one for your business can take time and effort. 

There are several factors to consider when evaluating and purchasing CMMS software. 

Here are some practical tips to help you find the software that works best for you.


1- Reliance on simplicity and ease of use.

CMMS software is mainly used by technicians, field workers, and maintenance managers. 

It is essential that employees can use this software easily without a lot of learning. 

You should choose a CMMS system that is simple and easy to use to be able to get the most out of your CMMS solution.


2- Ensure that the chosen CMMS features meet all your needs.

In most cases, you should only consider using CMMS software featuring asset and work order management with predictive and preventive maintenance. 

I think it would be best to determine your primary goals before looking for a CMMS solution. 

The core functionality of the software you are evaluating must align with your organisation’s goals.


3- Choose the vendor who provides the best after-sales service.

Please ensure the vendor’s support services meet your needs before purchasing.

For example, some providers offer live chat for free, while others require you to purchase a paid support plan.


4- Make sure to allow modification to the CMMS features in a flexible manner.

The nature of your business and its requirements may change over time. But in most cases, you can only change your CMMS software a few times a year. 

It would be best to invest in CMMS software that can adapt to how your team works now and in the future.


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