Why Key Smart Application CMMS software?
Decrease Costs & time
Increase efficiency
Increase Quality
OpenAI integrated
Inside key smart Apps you can use artificial intelligence AI to solve any issue.
BIM integrated
Key Smart Apps fully integrated with Building Information Modeling (BIM)
WhatsApp integrated
Key Smart App notifies users with WhatsApp messaging when transactions happen
Best CMMS, EAM and APM system
Automated Process customized for different business needs, easily integrated with other business softwares.
Now it’s possible to save time, decrease expenses, increase quality & prevent stop your Service .
Preventive Maintenance
Key smart Apps preventive maintenance schedule helps you organize and prioritize your maintenance tasks so that a maintenance technician can create the best working condition and life span for the equipment. By conducting regular preventive maintenance, you can ensure your equipment continues to operate efficiently and safely.
Work Order System
Use Work orders to manage your maintenance operation.and attain the power of your team. use Our work order system for maintenance, repair, or operations work that needs to be done. Included in the work order is all of the information pertaining to a maintenance task and outlines the process for completing that task.
Facility Management (FM)
Preventive maintenance gets the most value from your Facility, gives organizations the power to manage their entire repair and maintenance program from a web-based dashboard. Our software is designed to help businesses save time and money by properly managing their buildings, assets, and occupants more efficiently & effectively.
Asset Management
Optimize and automate asset management and maintenance to improve operational performance. Boost the ROI of assets with performance analytics
Process Automation
New technology to automate complex business processes to reduce cost and increase efficiency and transparency, communication across departments, and processing speed.
Ticketing System
Support All Users With Service Portal, Chat & Mobile App. Reduce Cost & Time. Streamline & Organize Tickets By Different Mediums In One Place using our system
Set up users
Determine user roles: The first step in setting up users is to determine the roles of each user. This will help in assigning appropriate permissions to each user.
Assign permissions: After creating user accounts, the next step is to assign appropriate permissions to each user. This will ensure that users only have access to the features and data that are relevant to their role.
Define Facilities and Assets
Define facilities: The first step in defining facilities is to identify all of the buildings, structures, and locations that need to be managed within the CMMS software. This could include office buildings, manufacturing plants, warehouses, and other types of facilities. Each facility should be given a unique identifier within the CMMS software.
Define assets: Once the facilities have been defined, the next step is to define the assets within each facility. Assets could include equipment, machinery, vehicles, and other types of assets that require maintenance and repair. Each asset should be given a unique identifier within the CMMS software.
Categorize assets: It is important to categorize assets based on their type, location, and other relevant factors. This will help in organizing and tracking assets within the CMMS software. For example, assets could be categorized by department, location, type of equipment, or age.
- Define maintenance schedules: Once assets have been defined and categorized, the next step is to define maintenance schedules for each asset. This could include preventive maintenance schedules, work order schedules, and other types of maintenance schedules. The CMMS software should be configured to automatically generate work orders based on the maintenance schedules.
Design workflow
Define the workflow: The first step in designing a workflow is to define the maintenance or repair process that will be followed. This could include steps such as identifying the issue, creating a work order, assigning the work order to an employee, completing the work order, and closing the work order.
Map the workflow: Once the workflow has been defined, it should be mapped out within the CMMS software. This could be done using a flowchart that shows the steps involved in the workflow.
Identify roles and responsibilities: Each step in the workflow should be assigned to a specific role or individual within the facility. This could include roles such as maintenance technician, supervisor, or manager.
Manage Workorder
Create work orders: The first step in delegating tasks is to create work orders within our CMMS software. Work orders should include detailed information about the task, including the asset that needs maintenance, the type of maintenance required, and the deadline for completion.
Assign work orders: Once work orders have been created, they should be assigned to specific employees within the CMMS software. The software should allow for easy assignment of work orders based on employee availability, skills, and workload.
Monitor task progress: It is important to monitor the progress of tasks assigned to employees within our CMMS software. The software should allow for easy tracking of task status, including work in progress, completed, or delayed tasks.
Set up reminders: The CMMS software is configured to send reminders to your employees when tasks are due. This will help ensure that tasks are completed on time and prevent delays in maintenance activities.
Provide feedback: It is important to provide feedback to employees on the completion of tasks within the CMMS software. The software should allow for easy recording of feedback, including notes on the quality of work and any issues encountered during the task.
Observe progress
Provide feedback: It is important to provide feedback to users who submit tickets within the CMMS software. The software should allow for easy recording of feedback, including notes on the quality of work and any issues encountered during the resolution of the ticket.
Generate reports: Finally, the CMMS software should be configured to generate reports on ticket status, including metrics such as time to resolution, ticket backlog, and employee performance. These reports can be used to identify areas for improvement and optimize maintenance activities.
Measure Productive
Measuring productivity is important for any organization, and a CMMS (Computerized Maintenance Management System) software for a web section can help streamline the process and provide valuable insights into facility performance. Here are some steps involved in measuring productivity using a CMMS software web section:
Define productivity metrics: The first step in measuring productivity is to define the metrics that will be used to measure performance. This could include metrics such as work order completion rate, time to completion, downtime, and others. The CMMS software should be configured to track these metrics automatically.
Collect data: Once productivity metrics have been defined, the CMMS software should be used to collect data over time. This data can be used to identify trends and patterns in facility performance, and can help in identifying areas for improvement.
Analyze data: The data collected by the CMMS software should be analyzed to identify areas for improvement. This could include identifying assets that require frequent maintenance, identifying employees who are performing below expectations, or identifying areas where processes can be streamlined.
Set goals: Based on the analysis of the data, goals should be set for improving productivity within the facility. These goals should be specific, measurable, achievable, relevant, and time-bound (SMART).
Implement improvements: Once goals have been set, improvements should be implemented within the facility. This could include changes to maintenance processes, changes to employee training, or upgrades to equipment or software.
Monitor progress: It is important to monitor progress towards achieving productivity goals. The CMMS software should be used to track progress over time and identify areas where further improvements can be made.
Adjust goals and processes: If progress towards achieving productivity goals is not being made, goals and processes should be adjusted as needed. The CMMS software should be used to track these adjustments and ensure that they are effective in improving facility performance.
Ticketing system
- Define ticket categories: The first step in setting up a ticketing system is to define the categories of tickets that can be submitted. This could include categories such as maintenance requests, repair requests, safety issues, and others. Each category should be given a unique identifier within the CMMS software.
Configure ticket forms: Once ticket categories have been defined, the next step is to configure ticket forms within the CMMS software. These forms should include fields for capturing information about the ticket, such as the location of the issue, the type of issue, and the priority of the ticket.
Set up ticket workflows: Ticket workflows should be set up within the CMMS software to ensure that tickets are handled efficiently. This could include automatic assignment of tickets to specific employees based on their availability and skills, as well as automatic notifications to employees when new tickets are assigned to them.
Monitor ticket status: It is important to monitor the status of tickets within the CMMS software to ensure that issues are being resolved in a timely manner. The software should allow for easy tracking of ticket status, including work in progress, completed, or delayed tickets.
Provide feedback: It is important to provide feedback to users who submit tickets within the CMMS software. The software should allow for easy recording of feedback, including notes on the quality of work and any issues encountered during the resolution of the ticket.
Generate reports: Finally, the CMMS software should be configured to generate reports on ticket status, including metrics such as time to resolution, ticket backlog, and employee performance. These reports can be used to identify areas for improvement and optimize maintenance activities.
Key Smart Application Modules
Allow system to create service ticket, schudele tasks for each employee & Track processes.
Allow system to create Corrective ticket.
Allow system to create Preventive ticket.
Discuss Module
Assets Operation is allowed
Assets installation is allowed
Consumable Products Module
Facility Management Module
Project Management Module
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