CMMS Software

CMMS Solutions | Best features, types and FAQs.

CMMS Solutions

CMMS Solutions are a computerised tool that centralises maintenance information and manages maintenance activities of organisations and facilities. 

CMMS software solutions are used to manage the maintenance of equipment and assets. It provides the ability to track completed and assigned tasks and helps maintenance teams and managers to do their jobs more effectively. 

CMMS software solutions monitor the usage and availability of physical equipment, machines, communications, and facilities. 

The system also generates reports about your organisation to help administrators make more informed decisions across all maintenance activities and optimise infrastructure and other assets. 

This article will discuss the features and types of paperless CMMS solutions.


What is a CMMS software Solution?

The CMMS solution is a program that helps businesses track and manage the tools and equipment used in their daily operations to manage maintenance activities perfectly. 

CMMS software is typically a combination of maintenance planning and scheduling modules, work order management, inventory management, and asset tracking.

There are single-point CMMS solutions that focus on just one or a few of the above features. These tools are sold as standalone products integrated with CMMS but are not considered CMMS software.

Although the terms CMMS and Enterprise Asset Management (EAM) are often used interchangeably, they are some differences. 

The CMMS typically provides functionality for small and medium enterprises. 

While EAM is a software solution that serves larger organisations with more complex maintenance needs, some CMMS solutions may include more advanced features than EAM to be used by large enterprises. 


What are the Common Features of paperless CMMS solutions?

When you need to buy a CMMS solution, there will be standard features that any high-quality computerised maintenance management system should have. Here is a list of these features.


Work orders:

CMMS Work order management can be based on activity type, equipment location, or contractual service level agreements.



Maintenance functionality is the heart of all CMMS software solutions. There are two types of maintenance. 

Prevention maintenance aims to prevent a problem before its occurrence and correct it when equipment fails. 

The Other type of maintenance is Predictive maintenance, in which data and information provided by the CMMS solution is used to predict potential problems and errors.



Inventory refers to equipment and the spare parts required to maintain the equipment. 

CMMS Inventory management is essential for technicians and managers to maintain inventory levels and define which spare parts are available.


Asset Tracking: 

Asset tracking uses technologies such as barcodes and GPS to monitor the physical location of multiple assets. 

Additionally, asset tracking keeps a history of all operations, such as maintenance and repairs, to identify potential problems. 

This type of functionality also helps companies define different types of assets and the relationships between them.



Warranties help maintenance managers identify required operations for different categories of assets. This may also vary by customer or contract. 

The Warranty Management feature manages information about service contracts for fixed assets. 

Warranties and contracts also include service-level agreements that maintenance teams must adhere to.


What types of CMMS solutions will you find in the market?

There are two types of CMMS software solutions in the market.


Core CMMS solution: 

This system features include maintenance, inventory tracking, and work order management. It is usually delivered as a single standalone system.


Extended CMMS solution: 

An extended CMMS offers additional functionality such as purchasing, billing and labor management. 

These features are delivered as add-ons or separate modules that can be integrated with the core CMMS software.


Who Uses CMMS Software solutions?

CMMS benefits all employees in your company and helps them manage maintenance activities efficiently. Employees who can use CMMS software solutions are the following:


Maintenance team: 

Maintenance departments use CMMS to track fixed assets and monitor their performance. 

CMMS solutions help maintenance managers to plan and schedule maintenance activities, create and assign work orders, and track technician performance.


Field engineer: 

Field technicians use CMMS to plan schedules, determine the type of maintenance required for different types of equipment, and access technical specifications for the assets they are responsible for.


Inventory Manager: 

Inventory managers use CMMS solutions to ensure maintenance teams have the right parts in the right place at the right time. 

This is done by collecting and displaying information about replacement parts, setting minimum quantities and submitting purchase requests through the software.


Production Team: 

Production managers and machine operators use CMMS software to submit work requests and add details to work orders to help identify problems early and resolve them quickly. 

CMMS can also assign operators to perform the maintenance operations.



Contractors use maintenance software to view work orders and task lists while adding notes and completing tasks.


FAQs about CMMS Solutions


Why is a CMMS solution important for all industries?

Investing in CMMS software solutions is important to your organization because you need to fix bugs and improve performance to adapt quickly to an ever-changing technical environment. 

CMMS software makes it easy to manage bug fixes, updates, and changes.


How much does a CMMS cost?

The cheapest CMMS software solution for small businesses is only $25.00/ per month, while the Asset Essentials system for large industries is the most expensive at $2,500.00 per year.


Do CMMS Uses need training?

Yes, they need to. CMMS training refers to training maintenance professionals to get the most out of CMMS software. 

Studies show that companies using CMMS solutions only use 10-20% of the system’s capabilities. 

CMMS training ensures that this percentage will increase for more effective use of CMMS software.


What does a good CMMS solution look like?

A good CMMS should be able to:

  • Track and manage supplier contact information.
  • Find out which systems your suppliers maintain and where you buy spare parts. 
  • Give limited access to vendors so they can only perform the work assigned explicitly to them.


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