CMMS Features: Take Full Control of Your Maintenance Operations

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In today’s fast-paced business world, efficient maintenance operations are essential for success.

CMMS Features: Take Full Control of Your Maintenance Operations 

CMMS Features: Take Full Control of Your Maintenance Operations

Keeping your maintenance operations running smoothly is key to staying competitive; this is where a Computerized Maintenance Management System (CMMS) comes in.

An effective CMMS software can help you take control of your maintenance operations, reducing downtime, minimising costs, and improving safety. 

You can make informed decisions, streamline processes, and maximise efficiency with the right CMMS features. 

From automated workflows to powerful dashboards and reports, CMMS features allow you to manage your maintenance operations confidently. 

You can save time and money with the right system while ensuring a safe and productive environment. 

Investing in a CMMS can be a game-changer for your business, allowing you to control your maintenance operations completely.


The Most Important CMMS Features

Maintenance team may face various daily challenges and hurdles, including device failures, outages, incorrect mapping data, lack of resources, additional costs, etc.

CMMS will manage all these issues from one place. But you must choose the suitable CMMS solution for your business with the right features to support your daily maintenance tasks. 

Here are the most critical CMMS features the best CMMS should have:


Work order management


The right CMMS will help your maintenance team track and complete work orders. 

The system filters and assigns work orders and adds notes and checklists. The Maintenance team will get notified when a job is created. 

CMMS will minimise downtime by reviewing and analysing work orders and scheduling maintenance.

Work orders and PMs are automatically entered in the asset maintenance log upon completion. 

CMMS has dashboards that view all critical information, such as currently running tasks, due dates, task priority, etc. 

This ensures that assets are maintained quickly and keeps employees in the loop.


Asset tracking and management

One of the most common CMMS features you will need is asset tracking and management. 

Good CMMS software can create profiles to organise better and manage your assets. It can also perform other tasks, such as:

Tracking everything that has happened to your assets, including failures, repairs, PM, MTTR and MTBF, and data from condition monitoring sensors.

Providing a clear view of all asset-related and maintenance information in one place.

Creating reports based on all this information to reduce downtime and maintenance costs.


Inventory Management


CMMS software can effectively manage organisations’ inventory and stock, allowing them to track inventory and order parts.

If inventory management is not done correctly, it can affect work orders and reduce the impact on maintenance. So, it is one of the essential CMMS features any organisation needs.

The CMMS features that help you manage your inventory effectively include:

Tracking costs and cycle counts.

Automating purchasing.

Logging vendor details.

Alarming and notifications by email and SMS.

Tracking current stock available.

Seeing bill of materials for assets. 


Maintenance management

Maintenance is a significant feature of ​​CMMS software that provides a maintenance plan or schedule that allows your team to be proactive rather than reactive. 

The result is reduced downtime and maintenance costs and increased plant efficiency and productivity.

The complete view of each asset and maintenance history can help you gather valuable insights for future maintenance. 

Furthermore, The entire asset history allows workers to know the previous issues. 

CMMS communicates work orders to your team so that the most important tasks are always completed on time. 

Preventative Maintenance is also one of the essential CMMS features.

Preventative maintenance aims to recognise minor issues that can become significant in the future and disrupt daily work, affecting productivity.

You can successfully manage preventative maintenance for all required assets with CMMS software. 

CMMS minimises unexpected failures and improves employee safety. 

In addition, a planned maintenance with preventative maintenance will be less costly than unplanned maintenance.


CMMS Reporting

CMMS software provides detailed reports and analytics to help you understand the current health of your assets, asset productivity, maintenance costs, and more. 

This CMMS feature helps managers identify problem assets and help make the right decisions. 

Furthermore, Managers could use CMMS statics to reduce downtime costs, saving money and time. 

Here are some other benefits of CMMS reports: 

Overview of dashboards for tracking KPIs

Creating highly customisable reports

Generating meaningful reports for only completed work orders.


Vendor Management

Vendor management considers one of the underrated CMMS features. 

It’s designed to manage vendors. The CMMS systems manage orders and monitor delivery status with real-time data. 

It also tracks orders and makes everyone fully aware of each order. 

As part of supplier management, CMMS systems help maintenance managers to have instant access to supplier data, including contact details.


CMMS Mobile Software

Like everything in our life, we need a mobile software version or app for maintenance management. 

It will allow you to manage your assets from anywhere and at any time. 

Mobile management has the following features:

Checking asset details with a quick QR or barcode scan.

Staying on top of work orders and task assignments with notifications.

Viewing asset profile from the application.

Offline access when you are not connected.

Ability to attach images and notes to work orders directly from mobile devices.

Easy data entry for reducing mistakes and ensuring all information is correct

CMMS Software Archives | LLumin


CMMS software reduces confusion and makes life easier for your employees. CMMS features simplify maintenance issues and help managers take control of the organisation’s maintenance operations. Unlike outdated maintenance methods such as paper and spreadsheets, with a CMMS, all data is always up-to-date. A single data source ensures that no one on the maintenance team is left behind. Therefore, CMMS software is a must if you want to grow your business.

Creating an ultimate list of CMMS features and functionalities involves compiling a comprehensive set of tools and capabilities that cover various aspects of maintenance management. Here’s an extensive list that encompasses a wide range of functionalities:

Core Maintenance Management Features:

  1. Asset Management:
    • Asset hierarchy creation and management.
    • Equipment tracking, including serial numbers, location, and maintenance history.
    • Identification of critical assets and associated documentation.
  2. Work Order Management:
    • Work order creation, assignment, and tracking.
    • Prioritization of work orders based on urgency and criticality.
    • Automated scheduling of preventive and corrective maintenance tasks.
  3. Preventive Maintenance:
    • Creation and management of maintenance schedules and checklists.
    • Automatic generation of preventive maintenance tasks based on predefined intervals or usage thresholds.
    • Predictive maintenance capabilities leveraging data analytics.
  4. Inventory Management:
    • Inventory tracking for spare parts, materials, and consumables.
    • Stock level monitoring and automatic reordering functionalities.
    • Integration with purchasing and procurement systems.
  5. Resource and Labor Management:
    • Assignment of technicians or teams to specific tasks or work orders.
    • Tracking of labor hours, skills, certifications, and workload.
    • Capacity planning for maintenance activities.
  6. Mobile Access and Field Service Management:
    • Mobile app or access for technicians to receive, update, and close work orders on-site.
    • Real-time communication and access to CMMS data from remote locations.
  7. Reporting and Analytics:
    • Customizable reports and dashboards for KPI tracking.
    • Performance metrics such as asset uptime, MTBF, MTTR (Mean Time To Repair), and maintenance costs.
    • Historical data analysis for trend identification and decision-making.

Additional Functionalities:

  1. Safety and Compliance Management:
    • Documentation and tracking of safety procedures, certifications, and regulatory compliance.
    • Audit trails and reports for compliance purposes.
  2. Vendor and Contract Management:
    • Management of service contracts, warranties, and vendor relationships.
    • Vendor performance tracking and evaluation.
  3. Integration and Connectivity:
    • Integration with other enterprise systems (ERP, BMS, SCADA) for seamless data exchange.
    • API support for custom integrations with third-party applications.
  4. User Permissions and Security:
    • Role-based access control and user permissions.
    • Data encryption and secure storage to ensure data confidentiality.
  5. Cloud-Based or On-Premise Deployment:
    • Flexibility in deployment options based on organizational preferences.
  6. Training and Support:
    • Comprehensive training resources and user support for system adoption and proficiency.
    • Access to helpdesk or customer support for issue resolution.
  7. Scalability and Customizability:
    • Ability to scale the system to accommodate organizational growth.
    • Customizable features and modules to fit specific industry or organizational needs.

This extensive list covers a broad spectrum of CMMS functionalities that cater to asset management, maintenance operations, data analysis, compliance, and more. Depending on the industry, specific requirements, and business processes, organizations can prioritize and select features most relevant to their operations when choosing a CMMS solution.

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