Scheduled Maintenance Effective Plan for Maximum Equipment Efficiency

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Scheduled Maintenance

Scheduled Maintenance is the repair and service work that takes place within a certain period of time. It details when maintenance tasks are performed and by whom. Regular maintenance can be performed at repeating intervals or according to business demands.

Scheduled Maintenance is usually repeated intervals, such as changing the air filter or performing a performance check at the beginning of each year. This type of maintenance can also be used to fulfill work orders. When a problem is found, the maintenance scheduler works with the maintenance planner to resolve the problem. After that, time is planned to make the necessary repairs.

Scheduled Maintenance not only manages the time when maintenance tasks occur but also manages the users who perform these tasks. The time required to complete a job is compared with the current working hours and taken into account in the program. The key here is to make sure that those who need to perform certain tasks are able to do so. There is no guarantee that the necessary work will be completed on time without coordinating the set time with maintenance workers and contractors. This inevitably undermines compliance with the program.

Meaning of Scheduled Maintenance 

Usually, repair work is carried out after a certain period of time, and the hub parts are replaced to prevent wear.

The main feature that distinguishes these tasks from each other is the scheduling element – inspection and maintenance work are carried out according to the prescribed schedule in order to prevent the occurrence of problems in the first place.

Benefits of Scheduled Maintenance

In addition to minimizing downtime, Scheduled Maintenance can also serve a variety of other purposes.

  • Higher staff use care workers to spend more time working. 
  • The life expectancy of assets has increased, thus preventing failure
  • Lower maintenance costs because time is used efficiently and costly problems are avoided
  • A culture of active efficiency in performing tasks that require human resources
  • A declining liability as an asset is kept in safe working condition

An improved work culture, high cost savings in asset maintenance and increased workplace safety speak of the effectiveness of routine maintenance – at least it is handled appropriately, and routine maintenance is facilitated by the use of CMMS software and careful coordination of maintenance plans. It is worth the investment of time and resources.

Scheduled Maintenance Examples

  • Scheduled Maintenance ensures that these tasks are processed at a specific time. When you create a schedule, the maintenance planner or the specified timer determines when it can be used by the technician. If they are using the services of a third-party HVAC specialist, the availability of specialists is also taken into account.
  • Most facilities have building-wide heating, ventilation and air conditioning (HVAC) systems. The system requires regular inspection and adjustment in order to continue operating with optimal efficiency. Most of the tasks, such as keeping records clean and changing the air filter regularly, are quite simple.


  • The program can be complicated by additional study instructions. For example, if the equipment close to the heating system of a plant requires repair, its operation should be scheduled at once, depending on priority 2, before or after the HVAC inspection. If two tasks are planned in the same time block, one may interfere with the other. This leads to wasted time and delayed maintenance work.

In many ways, regular maintenance can prevent future HVAC failures. Let’s assume that when performing an HVAC check, the assigned personnel will discover defective fan fans. Before the problem causes further damage to the unit, a work order is prepared and repairs are planned in the near future.

Scheduled Maintenance Plan

Scheduled Maintenance is the repair and service work that takes place within a certain period of time. It details when maintenance tasks are performed and by whom. Regular maintenance can take place at repeated intervals or in response to work demands.

To create a regular maintenance plan, determine a set of measures to ensure the efficient and safe operation of equipment and equipment. This section provides a step-by-step guide to help you create a comprehensive scheduled care plan:

1. Inventory and documentation

  • List all equipment and equipment: 

Identify all assets that need maintenance.

  • Document Details: 

Save the manufacturer, model, serial number, location, usage, and maintenance history for each asset.

2. Manufacturer’s Recommendations

  • Check the manuals and instructions: 

Follow the manufacturer’s maintenance schedule and recommendations for each equipment.

3. Determining Maintenance Duties

  • Identify the tasks you need: 

List all preventive maintenance tasks, such as inspection, cleaning, lubrication, adjustment, and part replacement.

  • Set task frequency: 

Set the frequency with which each task is performed (daily, weekly, monthly, quarterly, or yearly).

4. Create a maintenance program

  • Creating a timeline: 

Organize tasks in a calendar or software system and specify the exact date and time.

  • Prioritize tasks: 

Plan high-priority and security-critical tasks first.

Scheduled Maintenance vs Preventive Maintenance

Preventive maintenance requires a much higher level of skills for inspectors so that they can anticipate maintenance problems in advance and plan to solve them. Regular maintenance does not require an estimate unless the intervals between maintenance work are very long.

This difference makes preventive maintenance especially useful for complex tasks, for example, keeping the roof in tip-top conditions.

Both methods are preferable to alternatives, such as operation until failure, in which maintenance is performed only after a problem has occurred, which is a much more expensive situation in the long run.

Want to know more? Contact Keysmart now to find out more about the value of Scheduled Maintenance with CMMS

The Difference between Scheduled and Planned Maintenance

Regular care is often confused with planned care. However, there is a small difference between planned and Deconstructed care. Periodic maintenance is a maintenance plan that involves determining when maintenance tasks will be performed and who will perform them. 

Unlike planned maintenance, it does not involve complex forecasts of work and equipment behavior. When a problem is detected, the task is classified in this maintenance category and assigned to technicians with a specific deadline. This task may be part of a broader planning and maintenance strategy, or it may be an independent workflow.

Now let’s understand how planned care differs from regular care. Planned maintenance involves using a strategic system to predict equipment needs and complete future maintenance tasks. 

Simply put, planned maintenance determines how and which maintenance tasks will be performed in the future. This maintenance plan includes the determination of tasks, the placement of materials, the organization of workflows, the prioritization of work orders and their execution.

Preventive maintenance is an integral part of planned maintenance, which allows you to maintain and facilitate the efficient maintenance of your equipment.

The Relation of CMMS and Scheduled Maintenance

CMMS stands for computerized care management system. Maintenance CMMS software is designed to allow maintenance teams to easily track work orders, protect assets, and plan preventive maintenance.

The implementation of the CMMS maintenance management system automates scheduling, improves real-time monitoring and cost control, and improves efficient inventory and asset performance.

Keysmart CMMS

The Keysmart CMMS Software automatically calculates the SMCP and assigns priority levels to each task. The Scheduled Maintenance Critical percentage (SMCP) helps you determine the priority of a task, and the higher the SMCP percentage, the higher the priority level. 

The implementation of the CMMS System automates scheduling, improves real-time monitoring and cost control, and improves efficient inventory and asset performance.

Implementing a Keysmart Computerized Maintenance Management System (CMMS) for Facility Maintenance provides many benefits, including:

  • Improved Efficiency
  • Enhanced Productivity
  • Reduced Downtime
  • Cost Savings

By using Keysmart CMMS Systems, organizations can streamline maintenance processes, improve equipment reliability, and achieve significant cost savings.

Questions Also Asked about Scheduled Maintenance

What is scheduled maintenance?

Scheduled Maintenance is the repair and service work that takes place within a certain period of time. It details when maintenance tasks are performed and by whom. Regular maintenance can take place at repeated intervals or in December in response to work demands.

What is an example of maintenance scheduling?

In general, it helps to reduce downtime and increase efficiency. For example, changing the bearings on the belt conveyor on a monthly basis to prevent studs is a regular form of maintenance. Similarly, planning an air conditioner repair when a problem is detected is an example of scheduled maintenance.

The difference between Planned and Scheduled Maintenance?

Simply put, the planned maintenance describes in detail how and in what way the work will be completed. Scheduled maintenance due determines When and Who will complete the work. Planned maintenance starts with the problem and identifies the materials, tools, and tasks needed to overcome the problem.

How do you write scheduled maintenance?

Add what the effect is and what it means for the user. Include the steps that employees should take. Add time estimates for confusion. If necessary, please add more information and contact information for help. You can watch Keysmart YouTube to learn more about the CMMS and Scheduled Maintenance. 

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