Facility Maintenance | 4 Benefits must know

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Facility Maintenance

Facility maintenance is the continuous management, repair, and maintenance of the physical assets and infrastructure of a facility, such as buildings, equipment, and systems, and is a way to ensure its effective, efficient, and safe operation.

Definition of Facility Maintenance

A subset of maintenance facility management is an important feature required for a location to operate safely, securely, and well. If the facilities are well maintained, the staff and visitors will hardly notice that this work is being done. The properly maintained facilities are clean and very well organized.

All the activities necessary to keep the building and its systems in good condition, such as HVAC and lighting, can be considered as part of the maintenance of the facility. Equipment maintenance as a form of preventive maintenance is a proactive form of maintenance that requires the use of planned operation and routine system inspections.

Many companies use maintenance facility management in combination with additional predictive or reactive maintenance programs to fully control the building environment. Key parts of the facility that require maintenance include:

•HVAC Unit

•Sanitary installation infrastructure

•Office equipment and furniture

•Safety Hazard communication system

•Roof, tiles, and windows

•Fire extinguishing System

•Electrical system


Facility maintenance management software organizes most of these activities and provides a centralized resource with accurate and up-to-date information about all building systems and assets. These electronic platforms are often integrated with asset labels and barcode labels such as facility management asset labels, equipment labels, and inventory management labels to perform work, sorting parts, and other tasks. You can facilitate the documentation of information. Sensors and other hardware components can also be integrated to provide real-time monitoring for critical plant systems.

Facility Maintenance

4 Importnat benifits for Facility Maintenance

The facility maintenance tools of the plant will help to prevent equipment failure and reduce the likelihood of a long-term shutdown of the system. Keysmart explains why facility maintenance is important and should be part of a facility management program.

1. Low-cost investments to prevent high-cost stoppages

Preventive maintenance work can reduce the need for urgent repairs due to unexpected equipment failures and outages. Last-minute repair work can be frustrating for those who rely on affected components, as well as adding significant costs to the operation.

Plant-wide systems such as HVAC units and pipes can be effectively managed with preventive maintenance, which can extend the service life of these assets by keeping them in optimal working order.

2. Clear Schedules and Responsibilities

A facility maintenance program is usually created around a preventive maintenance program that includes pre-planned work for the main components of a building. This program can be used to provide the structure of the entire team and clarify the roles and responsibilities of everyone involved.

Preventive maintenance programs also reduce the pressure that can be associated with reactive maintenance work that needs to be done quickly. Regular maintenance makes it easier for the facility management team to allocate resources and set daily, weekly, monthly, and annual priorities.

3. A Baseline for Performance Management

facility management also creates an excellent performance basis for viewing the working conditions of each component inside the building or on the plant floor. The equipment maintenance management software platform can capture operational details such as resource allocation, asset records, and timeline records for technicians and other personnel.

Labeling plant assets with durable barcode labels can streamline documents and reduce human errors. This means that the care record will be more complete and accurate.

4. An Added Layer of Facility Protection

One of the ultimate benefits of facility maintenance is to further conserve local resources. These maintenance activities help to create a safe working environment and protect personnel and critical assets from possible injuries and damage.

A serious malfunction in a facility can cause major damage caused by fire, water leakage, or other serious adverse events. Your facility maintenance program is one of the first points of contact that allows your staff to identify and correct the problem before it becomes a major problem that stops the operation.

Companies may review these electronic records during the audit period to ensure that they comply with local, state, and federal guidelines.

Most facility maintenance management software solutions like Keysmart and Idsccc allow users to create custom reports, allowing management to review performance and target These resources help companies reduce equipment costs, while also avoiding equipment downtime and the need for urgent repairs.

Types of facility maintenance workers

There are 2 Main types of FM employees: equipment manager and maintenance technician.

The facility manager is responsible for ensuring that the building is clean, safe, and convenient for its intended purpose. This includes creating cleaning programs for janitors, testing fire safety systems, creating maintenance programs for capital assets, and delegating work requests to technicians. To organize this work, facility managers use facility management software such as CMMs.

Maintenance technicians are responsible for making the transition of the building and performing preventive maintenance and repair of capital assets and HVAC units. Technicians usually have HVAC certification.

There are 3 types of Facility Maintenance

1. Corrective maintenance

Corrective maintenance, also known as reactive maintenance, involves dealing with equipment failures and the failures that occur when they occur. Such maintenance is carried out to return assets or equipment to normal operating conditions.

Corrective care can be divided into planned and unplanned activities.

Planned corrective maintenance: This includes identifying possible problems through regular inspections and planning repairs before equipment fails.

Unplanned corrective maintenance: This occurs when an unexpected malfunction occurs and requires urgent attention and repair.

Corrective maintenance may seem cheap in the short term, but it can lead to increased long-term costs and downtime due to equipment failures.

2. Preventive maintenance

Preventive maintenance is a proactive approach to equipment maintenance, including regular inspections, adjustments, and repairs of equipment and equipment to minimize failures and extend the service life. Such maintenance will help to prevent equipment failure and unexpected repairs.

Common preventive maintenance activities include:

•Cleaning and lubrication of equipment (also part of the total productive maintenance)

•Inspection and replacement of consumables

•Calibration of the equipment

Preventive maintenance is essential in various industries such as manufacturing plants, medical facilities, and schools, as it helps to maintain the efficiency and safety of equipment and protect investments in these assets.

3. Predictive maintenance

Predictive maintenance is a more advanced approach to plant maintenance that uses data and monitoring tools to predict equipment failures before they occur. This method uses various sensors, data analysis, and condition monitoring techniques to detect possible problems early and plan care accordingly.

Predictive maintenance helps to reduce downtime, improve equipment reliability, and save costs.

The main aspects of predictive care include::

•Oil and Liquid analysis

•Infrared thermography

•Vibration analysis

The implementation of predictive maintenance requires investment in sensors, data collection, and analysis tools, but in the long run, it can lead to significant savings and increased efficiency.

Facilities maintenance challenges

Facility Maintenance plays an important role in ensuring operational efficiency and continuity. However, specialists in the maintenance of facilities need help in fulfilling their responsibilities.

Budget Constraints:

Facility maintenance teams may need to work on a fixed budget. This can delay maintenance activities and lead to higher long-term costs.  

Dilapidated infrastructure:

Facility maintenance specialists may need to repair old systems and dilapidated equipment more often. More than half of respondents to Limp’s recent survey of facility management and maintenance professionals cited aging infrastructure as one of the top 1 priorities. 

Regulatory Compliance:

Effective facility maintenance is essential to continue to comply with local, state, and federal regulations. This means that facility maintenance specialists must have a full understanding of safety, environmental, and accessibility standards, which change frequently. 


Plant managers are under increasing pressure to implement sustainable practices and improve energy efficiency as a way to ensure regulatory compliance and increase profit margins.

Data management:

Effective maintenance is based on both the collection and analysis of large amounts of data, and it is up to facility managers to take advantage of state-of-the-art data management tools and strategies.

How to use CMMS in Facility Maintenance?

We use CMMS to help save on Facility Maintenance with advanced technology.

Maintenance CMMS software helps maintenance teams optimize their activities by making it easier for them to track work orders, protect assets, and plan preventive maintenance.

Using a Computerized Maintenance Management System (CMMS) in facility maintenance involves several steps to ensure it is effectively integrated into your maintenance operations. Here’s a comprehensive guide on how to use CMMS in facility maintenance:

1. Initial Setup and Configuration

a. Select the Right CMMS

  • Choose a CMMS that fits your organization’s needs in terms of features, scalability, and budget.

b. Define Maintenance Processes

  • Document your current maintenance processes and workflows. Identify areas where the CMMS can be integrated to improve efficiency.

c. Data Migration

  • Import existing data into the CMMS, including asset information, maintenance history, work orders, and inventory details. Ensure data accuracy during migration.

2. Asset Management

a. Asset Registration

  • Enter all facility assets into the CMMS, including details such as model, serial number, location, maintenance history, and warranty information.

b. Set Up Asset Hierarchies

  • Organize assets into hierarchies or groups based on location, function, or department to facilitate easier management and reporting.

3. Preventive Maintenance Scheduling

a. Create Maintenance Schedules

  • Develop preventive maintenance schedules for all critical assets based on manufacturer recommendations and historical data.

b. Automate Work Orders

  • Configure the CMMS to automatically generate work orders for scheduled maintenance tasks, ensuring timely execution.

Key Smart CMMS Advantages in Facility Maintenance

Key Smart CMMS Software is a feature that has many benefits for every organization, from increased production efficiency to increased working time and increased customer satisfaction and centralized maintenance information to facilitate the maintenance work process.

Using a CMMS in facility maintenance involves meticulous planning, setup, and continuous management. By following these steps, you can leverage the full potential of a CMMS to streamline maintenance operations, enhance asset performance, and achieve cost savings.


What is facility maintenance?

Facility maintenance is used to maintain the company’s facilities. It is also used for the maintenance of the company’s equipment and machinery. Although there are many types of facilities, most of them have at least some systems that require regular maintenance or repair work.

What is the facility maintenance job description?

It performs and performs preventive maintenance and repair of various maintenance equipment, including electrical and hand tools. Protect indoor and outdoor lighting fixtures such as ballasts, light bulbs, and fluorescent tubes as necessary.

What is the facility manager’s primary responsibility?

It provides a safe and secure working environment for residents and staff. Perform property-oriented transactions as smoothly as possible. Make sure that the building is operating within the set budget. Hire the right contractors to perform hard and soft facility management services.

What is the role of facilities maintenance?

The main responsibility of the plant manager is to ensure that the environmental systems work in harmony with each other. Their role is essential because they prioritize safety, comfort, sustainability, and productivity in the base and place where people work and spend most of their time.

What are the types of maintenance in facilities?

There are 4 different types of care: corrective, preventive, risk-based, and situation-based. Each type of maintenance suggests a different philosophy on asset strategy, but depending on the implementation of the type of maintenance, it can affect the service life and proper asset management.

What is the main goal of facility maintenance?

Preventive Maintenance (PM) ensures that the device is functional, compatible, and cost-effective. Facility management should be an integral part of their goals. Regular maintenance is required to facilitate operations. Equipment failures and malfunctions can lead to injuries, downtime, and energy inefficiencies.

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2 thoughts on “Facility Maintenance | 4 Benefits must know

  1. Rawda says:

    Good information. Thank you very much

  2. Fahd says:

    good article I got a lot of information 👍🏻

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