Equipment Maintenance Maximizing Efficiency With CMMS

Table of Content

Equipment Maintenance

Equipment maintenance is a process to keep equipment in a business in a reliable working order. It may include regular maintenance as well as corrective repair work.

Equipment may include mechanical assets, vehicles, heavy off-road vehicles, and computer systems. It depends on the type of resources needed to maintain them all in good repair. For example, repairs to heavy-duty machinery look different from repairs to automated food processing machinery.

The difference between types of Equipment Maintenance

There are many equipment maintenance strategies, but they all have the same goal: to ensure the safe and efficient operation of your equipment. The main 2 types of equipment maintenance are:

  • Preventive maintenance: 

This type of maintenance includes regular inspections, adjustments, and repairs. It is also called prevention because it prevents unexpected failures from occurring. The most common example is the oil change of the vehicle. These happen regularly (usually every 3〜5k miles), so you will not have problems with the engine later.

  • Corrective maintenance: 

This type focuses on fixing an existing problem with an item or system before it becomes too expensive or dangerous for users and users who regularly provide services.

Types of equipment maintenance workers 

Equipment maintenance workers play an important role in ensuring the smooth operation and long service life of machines and systems. The main types of equipment maintenance workers are:

Maintenance technicians

Equipment maintenance technicians carry out the general maintenance and repair work of corporate equipment. They may also be involved in diagnostic or routine testing as directed by a supervisor. Individual technicians may specialize in working on certain types of equipment or provide general maintenance services.

Maintenance managers

The equipment maintenance manager carries out the high-level planning and supervises the maintenance supervisors. Their plans are focused on achieving the long-term goals of the department rather than day-to-day requirements, but their tasks may overlap in some way with those of the supervisor.

Maintenance supervisors

The equipment maintenance supervisor supervises the technician and plans the daily maintenance work. They ensure that all health and safety requirements are met, manage workloads, and carry out preventive maintenance plans.

Maintenance Engineer

Unlike maintenance technicians, maintenance engineers are more qualified maintenance workers. Basically, you can install, troubleshoot, and repair certain types of equipment. They also receive special training to diagnose equipment failures, create preventive maintenance programs, and use industrial technology to return equipment to working conditions. Therefore, this combination of site maintenance and maintenance strategies requires them to work closely with maintenance technicians and planners. In summary, a reliable engineer has the certificate or ability to perform complex repairs and maintain certain equipment.

Maintenance Planner

A Maintenance planner may seem like one of the least effective types of care workers, But without them, it would be difficult for maintenance technicians and engineers to do their jobs. This means that the maintenance planner collects all the tools, parts and documents necessary for the job, working with the parts manager, maintenance manager and other teammates to help, for example, maintenance technicians and engineers carry out their planned work as efficiently as possible. They also coordinate with managers from other departments, such as manufacturing, where maintenance technicians and engineers plan site-wide shutdowns to make major repairs. Depending on the size of the production facility, there may be a separate maintenance scheduler and maintenance planner, or there may be a single maintenance worker who plans and schedules functions.

Each type of maintenance worker has the professional skills and training to handle certain aspects of equipment maintenance and can handle machines and systems in different industries.

Example of equipment maintenance

Road construction companies have a number of expensive assets that are necessary for their business, including robust construction equipment. They conduct regular inspections of each asset to make sure their equipment lasts as long as possible. The intervals between such equipment are usually based on the duration of use.

For example, a motor grader needs a certain maintenance every 500 hours. These tasks include replacing oil, air, and fuel filters, replacing hydraulic tanks, lubricating bearings and gears, and inspecting fuel tank Decals. To keep track of these maintenance requirements, the company records the number of hours the grader is used daily and schedules maintenance inspections when it reaches 500 hours.

The company also inspects electrical appliances after each shift. For example, pneumatic breakers are checked daily for hose cracks, tip wear, and loosening screws. This not only helps the tool to last longer but also improves safety by preventing dangerous equipment failures. Their tools also help to work more efficiently and stay productive.

Heavy Equipment Maintenance

Heavy Equipment is expensive to purchase and maintain. It is also critical for business operations. Since you have to have it, you need a good heavy equipment maintenance program that keeps assets in optimal condition, increases utilization, and extends their useful life.

Heavy Equipment refers to specialized machines built for a specific task or a series of similar tasks. The term generally covers more than one industry and application. Some examples include:

  • Earthmoving machines such as excavators, scrapers, or bulldozers
  • Construction machinery such as cranes and modular carriers
  • Forestry machinery including shredder or stump puller
  • Semi-trucks and trailers
  • Agricultural equipment such as tractors and harvesters
  • Railway vehicles

The term is less weight than the specific role in which the device is used. Recently, such machines use advanced hydraulics, pneumatics and electronics to work. Depending on the critical role of these machines and the capital costs of getting and operating them, thorough and targeted maintenance is essential. If you need more help with heavy Equipment Click here.

Benefits of Equipment Maintenance

Proper equipment maintenance offers several advantages that can have a significant impact on machine and system performance, long service life, and cost efficiency. The main advantages are:

1. Extending the life of the equipment

  • Long life: 

Regular maintenance can help extend the life of your equipment by preventing wear and tear and dealing with minor problems before they become a serious problem.

  • Maintenance of capital investment: 

Proper maintenance of equipment ensures that the initial investment in the machine is maximized over time.

2. Improved efficiency and performance

•Optimal operation: 

The well-maintained device operates at the highest efficiency, reducing energy consumption and increasing overall productivity.

  • Consistent performance: 

Regular maintenance ensures that you maintain a consistent level of performance and that your equipment works as intended without unexpected fluctuations.

3. Reduce downtime

  • Minimize failures: 

Preventive maintenance helps to detect possible problems early and reduce the frequency and severity of equipment failures.

  • Periodic maintenance: 

Scheduled maintenance activities can be scheduled at off-peak times to minimize operational interruptions.

4. Cost reduction

  • Reduced repair costs: 

Preventive maintenance can prevent costly emergency repairs by addressing problems before they escalate.

  • Energy efficiency: 

Well-maintained equipment usually works more efficiently and leads to lower energy costs.

5. Improved security

  • Reduce the risk of accidents: 

Regular maintenance ensures the safe operation of equipment and reduces the risk of accidents and injuries at work.

  • Compliance with safety regulations: 

Proper maintenance ensures that your equipment meets safety standards and regulations, avoiding possible fines and legal problems.

6. Increase productivity

  • Reliable equipment: 

Reliable equipment reduces the possibility of unexpected interruptions and ensures that operations continue smoothly.

  • Employee morale: 

Knowing that the equipment is in good condition increases employee confidence and morale and improves performance.

7. Better asset management

  • Detailed record: 

Maintenance records and records can help you track the history and performance of each piece of equipment and make better decisions.

  • Informed decision-making: 

Data from maintenance activities can help you make informed decisions about equipment upgrades, replacements, and other investments.

8. Quality assurance

  • Consistent output quality: 

Regularly maintained equipment is less likely to produce defective or comparable products than comparable products and ensures consistent quality.

  • Customer satisfaction: 

Quality and reliable production can lead to an increase in customer satisfaction and loyalty.

9. Environmental Benefits

  • Waste reduction: 

Efficient operation of equipment leads to less waste and more efficient use of resources.

•Reduce emissions: 

A well-maintained machine can reduce emissions and other environmental impacts.

10. Compliance with the legislation

  • Comply with standards: 

Regular maintenance ensures that your equipment complies with industry standards and regulations and avoids possible legal and regulatory problems.

  • Documentation: 

Keep detailed maintenance records to show compliance during inspections and inspections.

11. Resale value

  • Higher resale value: 

Well-maintained equipment usually has a higher resale value compared to neglected machines.

Industries that perform equipment maintenance

A wide variety of industries rely on equipment maintenance to facilitate maintenance services and ensure the smooth operation of equipment.

  • Manufacturing: 

Equipment maintenance is essential in manufacturing to keep industrial facilities and equipment in working order and maximize production capacity. 

  • Information Technology (IT): 

Equipment maintenance in the IT department can restore system availability and minimize downtime after an incident or outage.

Aviation and Transportation: In the aviation and transportation industry, effective equipment maintenance programs help aircraft, cars, and other vehicles operate smoothly and prevent equipment failures.

  • Oil and gas: 

Equipment maintenance plays an important role in the parts, manufacturing, and maintenance of machinery used for extracting, transporting, and storing natural resources. Examples include oil platforms, drilling rigs, ships and other vehicular transport, refineries, and pipelines Dec.

  • Utilities: 

Maintenance of utility industry equipment helps repair distribution assets and reduce the time it takes to restore electricity to customers after a power outage. This includes the maintenance and regular repair of trucks, power lines, cables, appliances, power plants, and generators.

  • Healthcare: 

Perhaps no other industry is in as much danger as the healthcare sector when it comes to equipment maintenance. Hospitals and other health facilities rely on maintenance programs to keep life-saving equipment such as defibrillators, ventilators, diagnostic machines, resuscitators, patient transport vehicles, and more up and running.

  • Accommodation:

 Facility maintenance includes the maintenance of complex systems that staff and customers can rely on, such as HVAC, elevators, plumbing, lighting, food preparation and cleaning equipment.

Roles in equipment maintenance

The maintenance team consists of various important roles in the prevention of equipment downtimes, heavy equipment failures, and expensive repair work. Some of your team’s roles will focus on emergency maintenance, while others will handle equipment management and regular maintenance procedures.

Equipment Maintenance with CMMS System 

A computerized Maintenance Management System is software that centralizes maintenance information and simplifies the maintenance work process. CMMS helps you optimize the use and availability of physical equipment such as vehicles, machines, communications, plant infrastructure, and other assets.

Keysmart CMMS Software helps maintenance teams optimize their activities by making it easier for them to track work orders, protect assets, and plan preventive maintenance.

Benefits of Keysmart CMMS

Keysmart CMMS software helps you organize, monitor, and diagnose assets within a facility or organization. 

Keysmart CMMS System integrates maintenance management, enterprise asset management, and comprehensive integration to create powerful tools to help users optimize their maintenance processes, No matter what industry you are in, downtime means that money is lost. And depending on your scale, it can have a significant impact on your bottom line.

Another important advantage of CMMS is that all users can save and access documents from one place.

These features have many benefits for every organization: 

  • Cost Savings
  • Enhanced Safety
  • Increased Efficiency
  • Better Inventory Management

Organizations can significantly increase maintenance efforts, improve equipment reliability, reduce costs, and increase overall productivity by leveraging the capabilities of the Keysmart CMMS System.


reason why it is important to do proper maintenance and safety of kitchen tools and equipment?

Well-maintained kitchen equipment is a must for safe food preparation.

  • How often should the pot be cleaned?
  • Reduction of service costs.
  • There will be fewer big failures.
  • Consistently good food quality and service.
  • Longer life expectancy for equipment.
  • Increase in resale value.
  • A safer working environment.

What is an equipment maintenance checklist?

A maintenance checklist is essential as it helps to ensure the safe and efficient operation of a machine, equipment, or plant. They provide a comprehensive list of tasks that must be completed on a regular basis to ensure that the equipment is in good working order and there is no safety issue.

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