Discover CMMS Meaning and How It Can Help Your Business

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We can describe CMMS meaning simply as software that helps you schedule maintenance, track your work orders, and monitor assets. CMMS is short for Computerized Maintenance Management System and is also referred to as CMMIS or Computerized Maintenance Management Information System. 

CMMS software is found in industries with critical physical infrastructures like gas production, power generation, and transportation. It helps optimise the working mechanism of physical equipment such as vehicles, machinery, communications, facility infrastructure, and other assets. But how is CMMS used, and what benefits does it provide?

Discover CMMS Meaning and How It Can Help Your Business

What is the CMMS meaning?

CMMS – computerised maintenance management system – optimise your maintenance activities to make it easy to maintain assets, and monitor work orders.


Computerized: Today, everything runs on computers. The CMMS software provider helps to integrate previous paper trails into computerised interfaces. This way, you will guarantee no data is lost using an automated maintenance management software solution.


Maintenance: Performing preventive maintenance and periodic inspections or ensuring the completion of work orders is still the job of your maintenance team. But CMMS helps teams schedule work orders, measure parts, supply inventory, and use computerised data to make maintenance decisions. 

Here is the answer to the question: what is CMMS maintenance?


Management: CMMS helps the workers on the front line to complete work orders. However, it helps in schedules and reports on the work completed. It also allows leaders to predict completions, audits, and maintenance KPIs and report on them.


System: CMMS cannot replace workers. However, you can strengthen your current practices and improve work efficiency using the CMMS systemCMMS system, you can support your current practices and improve work efficiency. CMMS also allows you to customise the functionality of your system to fit your needs.


The computerised maintenance management system software assists the team in day-to-day tasks and assets. It also helps teams integrate new maintenance solutions.


How does a CMMS system work?

To discover and understand CMMS meaning, we should find out how CMMS works. 

It depends on the CMMS database that contains the information of functions of the system, which provide your system with the following facilities:

Discover CMMS Meaning and How It Can Help Your Business

Work and Labor Management

The CMMS system will track suitable employees, organise work shifts, determine the required tasks, and manage the payment rates.


Store, Share, and Organize Information

The CMMS stores asset information about your industry, such as:

  • Location.
  • Costs.
  • Manufacturers. 
  • Associated documentation and safety procedures.
  • Models, serial numbers, and types of equipment.
  • Availability of sensors and Internet of things instrumentations.


Work Order Organization

Work order management, typically considered the core of a CMMS system, includes information to achieve the function of CMMS, such as numbers of work orders, priority, types of orders, countermeasure code, and assigned personnel and materials used.

Preventive Maintenance

CMMS helps automate work orders’ initiation based on time, usage, or triggered events. You can use preventative maintenance to organise assets, allocate them to multiple orders, and sequence and schedule proactive work orders.

Materials Management

CMMS allows the distribution and collection of maintenance and repair organisation (MRO) equipment and materials in storage areas, distribution centres, and facilities. You can manage suppliers, track inventory costs and automate replenishment.

Analysis and Reporting

What is CMMS Software? | Maintenance Connection

The CMMS system will report all maintenance categories like material usage, availability of assets, labour costs, and suppliers. 

It analyses all this information and reports to control asset availability and material usage. 


CMMS systems are work order software for tracking maintenance jobs and scheduling tasks. It helps maintenance teams manage workflows and minimise downtime. By integrating with vibration sensors and other condition monitoring tools, teams using the CMMS and its database can monitor machine health and condition, allowing condition-based maintenance.


When did the world know about CMMS meaning?

The first versions of CMMS were released in the 1960s. Then we understood what a computerised maintenance management system means. It used IBM mainframes to inform records which were compromised and also to track maintenance tasks. 

In the 1970s, punch cards were replaced by checklists that technicians entered into CMMS systems at the end of the shift. 

In the 1980s and 1990s, CMMS became smaller, affordable, distributed, and connected. CMMS began exchanging databases over local networks or LANs.

CMMS in the 2000s expanded to be mobile devices and operational sites because of web-based connectivity, which had been seen. However, in the next few years, it offered more significant functions with high data security and faster and easier maintenance.


Why should you discover CMMS meaning?

Implementing and using computerised maintenance management system software provides many efficiency benefits that you should know to understand the CMMS meaning. 

Overall, having a CMMS system will allow you to share data across departments making your teams work more efficiently.

The benefits of CMM software include the following:


Safe Work Environment

CMMS can improve work safety, health, and environmental aspects through global, national, or local regulations. 

When CMMS systems maintain facilities properly and timely, failures affecting workers and employees are less likely to occur. 

CMMS will provide you with reports on incidents, defects, and corrective action history for better management.


Diversity of Workforce

A combination of internal and external workforces can be difficult and expensive. 

But with suitable CMMS software, work teams can remotely do their jobs using systems that offer mobility connectivity. 

Now you have the local field workers and mobile workforce with CMMS that supports mobile workers.



Save time, reduce errors and improve productivity by automating manual tasks such as ordering parts, replenishing MRO inventory, scheduling shifts, compiling information for audits, and other administrative tasks. Many processes are best suited for automation, like stock backorder, shift plan, and assigning work orders based on availability.


Workflow Visibility

CMMS provides dashboards and visualisations customised for technicians to assess the status and progress of work in near real-time.

The software allows employees to evaluate their current situation and improve work order completion rates. 

Maintenance teams can quickly determine where assets are located, what parts are needed, who should do what, and when.

CMMS stands for Computerized Maintenance Management System. It’s a software solution that helps businesses organize, schedule, track, and manage maintenance tasks, equipment, and resources effectively.

Here’s how CMMS can benefit your business:

  1. Maintenance Planning: CMMS helps in planning maintenance schedules for equipment, ensuring timely inspections, repairs, and preventive maintenance. This minimizes downtime and extends the life of assets.
  2. Resource Management: It allows for better allocation of resources by managing inventory levels, assigning tasks to technicians, and tracking labor hours. This improves efficiency and reduces operational costs.
  3. Asset Tracking: CMMS maintains a database of all assets, their histories, maintenance schedules, and documentation. It helps in identifying critical assets, their performance, and replacement needs.
  4. Data Analytics: By collecting and analyzing maintenance data, CMMS provides insights into equipment performance, helping in making informed decisions about maintenance strategies and budget allocation.
  5. Regulatory Compliance: It assists in complying with industry regulations and standards by keeping accurate records of maintenance activities and inspections.
  6. Mobile Accessibility: Many CMMS solutions offer mobile apps, allowing technicians to access work orders, update statuses, and record data in real-time from anywhere, enhancing productivity and responsiveness.

Implementing a CMMS can streamline maintenance processes, reduce downtime, improve equipment reliability, and ultimately save costs for businesses across various industries, from manufacturing and healthcare to facilities management and beyond.

CMMS meaning shows that it is a straightforward system that saves time and money by managing the maintenance of assets effectively. Computerised maintenance management systems represent the future of big industries that will need databases to manage work orders and improve productivity.

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