How to Use your CMMS Dashboard smoothly and perfectly

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In maintenance management, you will need a good CMMS dashboard to get the most benefit from your CMMS software

A good CMMS software can help improve asset management, work order management, and general maintenance. 

The computerized maintenance management software dashboard is a handy tool that provides a complete overview of your organisation’s data, allowing your maintenance teams to make informed decisions.

Until now, customisation of CMMS dashboards was the only way to create unique layouts of maintenance activities. Customisations require changes to the underlying code, adding cost, time, expertise, and increased maintenance and support for code changes. 

One of the many advantages of configuration over customisation is that users can configure settings to reflect their personalised data placement without adding high costs or time. 

CMMS software dashboard can be customised by location, region, department, and start and end dates.

This article describes how to use CMMS dashboards and what you should kn

How to Use your CMMS Dashboard smoothly and perfectly

ow about dashboard design. 

What are CMMS Dashboards?

A computerised maintenance management system (CMMS) provides your organisation with solutions that facilitate and control maintenance management. 

Through effective preventive maintenance, CMMS could manage work orders and reduce downtime. It has many other benefits, but most importantly, it automates and streamlines inventory and reduces overall maintenance costs.

Either way, CMMS has dashboards that provide a complete overview of all CMMS data. The CMMS dashboard is customisable for each user and provides vital information based on the logged-in user. 

The maintenance dashboard can be viewed in various formats, such as the graphical format, for understanding maintenance trends and requirements.

CMMS solutions should have a cloud-based dashboard which is updated in real-time. This enables maintenance departments to make critical decisions based on accurate and timely data.

The maintenance manager and your team can also access CMMS software dashboards on multiple devices, including laptops and mobile devices.


How do CMMS Dashboards work?

The CMMS software is designed to give you many essential options to use in your dashboard. 

Therefore, each CMMS software solution always has a dashboard consisting of four main parts. But you can customise your CMMS dashboard to display any components you want.

The four main components of any CMMS software dashboard are:

Video Thumbnail: How to use CMMS for Work Order Management

Video Thumbnail: How to use CMMS for Work Order Management

1- Work Orders

Your CMMS dashboards could display several items about work order management, such as work order type, status, equipment, priority, and work order requests.


2- Downtime and Equipment Failure

The Device Downtime software module of the CMMS Dashboard provides an option to view data on equipment failure, mechanical displacement, operator layer, causes of error, process or line etc.


3- Preventive Maintenance

The preventive maintenance component of the dashboard screen shows the following: a day late – Mechanic in charge – Equipment – Preventive maintenance tasks – Process – department – line – device type – etc.


4- Inventory and purchase stock

You can display your organisation’s inventory data on your CMMS software dashboard. It will show all you have in stock, the expected day out of your store and more.


How to make the most of your CMMS dashboard?

Here are four ways to use your CMMS dashboard correctly and make the most of your CMMS software:


1. Choose your chart

Charts on the CMMS software dashboard help point out key areas that need your attention, such as a specific employee’s work order (WO). 

This level of detail allows the user to configure the chart meaningfully without complicating it. 

Selecting different chart types will help to define and configure visual characteristics, region, location, status category, and data type.

There are several CMMS dashboard charts to choose from and customise, such as Pie charts, bar charts, stacked bar charts, etc.


2. Facilitate KPIs accuracy

Key Performance Indicators (KPIs) track the percentage of monthly preventive maintenance tasks completed. 

KPIs can be formed to track status. Like dashboard charts, the user can select the display type and label and the time/user/date stamp.

KPIs include various filter settings to narrow down data types, severity levels, reason codes, associated vendors, and more. 

Implementing KPIs is a configurable approach that allows users to track goals and align them with the organisation’s overall priorities.


3. Message the information

Your maintenance team needs access to different messages and information due to the basic requirements of other job functions and user locations. 

You can configure news areas within your CMMS dashboard so that only your maintenance management users can receive relevant notifications. This will increase the chances of user attention and uptake.


4. Track the essentials first

When customising the CMMS software dashboard, it’s best to get all data.

Start with something simple and easy to track. Then you should follow the essential information with your CMMS dashboard.

Your CMMS software dashboard should have essential items, such as work order status, job completion time, machine downtime and uptime.


Frequently Asked Questions about CMMS Dashboards


1- How can I build my CMMS software dashboard?

Most maintenance systems help you have customisable dashboards, so you should look for a vendor that supports you with training and ensure you understand how to get the most out of your KPIs.


2- What are CMMS dashboards features?

With CMMS dashboards, you can manage your maintenance activities in real-time. You can visualise the general maintenance status of your organisation with a quick click, such as the correct-to-preventive ratio.

You can also have information about overall asset status, maintenance costs per asset, inventory value, and more.


3- How can I track my KPIs with CMMS dashboards?

Key Performance Indicators (KPIs) measure success in areas of interest and provide new insight into what’s happening in your organisation. 

Your CMMS dashboard uses the data collected on each work order to create meaningful KPIs that demonstrate the effectiveness of your maintenance strategy. 

Once you decide what you need, it will be waiting for you every time you log in.

Absolutely, there are additional ways in which CMMS enhances process flow:

  1. Remote Monitoring: Some CMMS systems integrate with IoT (Internet of Things) devices to enable real-time monitoring of equipment performance. This allows for predictive maintenance by detecting anomalies or potential failures, improving efficiency, and reducing unexpected downtimes.
  2. Regulatory Compliance: CMMS helps in maintaining compliance with industry standards and regulations by providing documentation, generating reports, and tracking maintenance activities to ensure adherence to safety and regulatory requirements.
  3. User-Friendly Interfaces: Modern CMMS platforms offer intuitive interfaces and user-friendly features, making it easier for technicians to navigate, input data, and access information, thus enhancing workflow efficiency.
  4. Integration Capabilities: CMMS systems can integrate with other software such as Enterprise Resource Planning (ERP) systems or accounting software. This integration streamlines data sharing and ensures consistency across different departments within an organization.
  5. Supplier and Contract Management: It aids in managing supplier information, contracts, and service agreements. This ensures timely procurement of parts, tracks service provider performance, and maintains a clear record of contractual obligations.
  6. Training and Documentation: CMMS can store training materials, manuals, and documentation related to equipment or procedures. It helps in onboarding new technicians and ensuring that they have access to the necessary resources.
  7. Customer Service Enhancement: In industries where maintenance affects customer service (like hospitality or transportation), CMMS ensures timely maintenance of assets, reducing service disruptions and enhancing overall customer satisfaction.
  8. Environmental Impact Monitoring: Some CMMS solutions incorporate features to track environmental impacts by monitoring energy usage, waste generation, or emissions, allowing organizations to optimize their processes for sustainability.

These added functionalities further demonstrate how CMMS systems can comprehensively improve process flow, efficiency, and decision-making across various aspects of maintenance management.

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