Top CMMS functionality and benefits – here’s a complete guide

Table of Content

Computerised maintenance management systems (CMMS) have become a popular choice in many industries for managing all maintenance activities. 

Due to functionality, the longevity of the equipment was significantly improved. 

As the goal of every business is to get as many customers as possible, You need to know the top functionality and benefits to help your business progress.

CMMS software is the most critical asset for maintaining a wide range of internal functions. It helps you manage your business, equipment, and inventory. 

It also helps manage work orders, schedules, and facilities. CMMS software can be used for any business.

This blog provides an overview of the key functions, features, benefits and costs associated with many popular products on the market. 

Whatever your business is, this information benefits businesses of all sizes, from small local companies to international companies.

EAM CMMS Benefits SoftPro x

EAM Benefits

Common Functionality 


The is a centralised platform that connects operators, planners, managers, and other resources to manage all maintenance operations more effectively. 

It also provides critical data visibility and transparency to all stakeholders. functionality works through four main functions, including:


1- Problem detection

When a problem occurs in a factory or company, a can help quickly identify what went wrong and what needs to be fixed. 

With CMMS software, problems such as lost inventory, cost overruns, or equipment failures can be easily identified. 

Functionality also provides accurate reports about these problems to allow managers to make the right decision and precautions to address them.


2- labour management

Work order management is essential for all companies. The main functions are organising and completing work requests for preventive, predictive, and corrective maintenance. 

This Functionality dramatically reduces the potential for internal mishaps regarding work-related orders and their management. 

Work order management features also make it easier to track work order status. 

By checking the job status, users can quickly know the quality of the work. The software has tools for recording work, managing approvals, and streamlining workflows.


3- The root cause

An effective maintenance program should have a defined process for identifying the root cause of equipment failures and other problems. 

Using a  to track and digitise this activity makes it much easier to find information about recurring losses and use maintenance team knowledge to develop solutions.


4- Historical recording

When it comes to records, a is one of the best ways to ensure that your archives are accurate and adequate for audits and historical reviews. 

CMMS functionality provides you with a digital archive of records to share information between your team, customers, and users quickly and effectively.


It’s all about making your workday more predictable and less stressful. 

The  Functionality gives your employees more control, fewer surprises and highly functional benefits. 

Here is a list of the Top 5 benefits of software:

1- Streamlined Work

With , everyone can track and manage their work orders. can also share data via mobile devices to coordinate field work with operations centres.


2- Leverage Data

A good allows you to manage the present while planning for the future. 

Now, you can collect better and more reliable data. You can turn reliable data into meaningful insights into your overall operations. 

You can proactively improve your company because you can trust your functionality data.

eam cmms

3- Control Inventory

Set up a to manage your inventory, and never worry about missing critical parts. 

You will always know what you have and when to order the next one. 

You can also save on expensive overnight shipping charges by ordering in advance.


4- Knowledge Transfer

stores documents and repair manuals of maintenance procedures and links them to the appropriate assets, which enables data and knowledge to be transferred to new managers and employees of your company. 

Acquiring and maintaining this knowledge creates consistent procedures and workflows. 


5- More Safe work environment

In line with compliance management, EAM and  Functionality provides centralised reporting on safety, health and environmental concerns. 

The goal is to reduce risk and maintain a safe operating environment. 

 EAM can also provide your maintenance team with the following:

  • Investigations for recurring incident or failure analysis.
  • Incident traceability and corrective action.
  • Process change management.


How Much Does a CMMS Cost?


software vendors typically offer their customers one or more of pricing plans.

These options are generally preferred by small to large enterprises. While most smaller businesses find the best value for money by choosing a plan that charges per user, larger companies may choose unlimited plans or plans that cater to a broader range of needs.


Per user Plans

This is the most common  cost structure. The pricing is based on a monthly fee for each system user. 

This may be calculated based on the number of concurrent users active on the system at any time. You may also see pricing based on the level of access. 


By-month Plans

Basic monthly plans typically show different prices depending on the number of users, locations, or features deployed. 

Also, the level of functions and support offered by the provider can make a big difference in the cost.


One-time license fee

Some vendors offer the software for a one-time fee for larger companies that want complete control over their software. 

This option has a higher up-front licensing cost but typically gives customers unlimited features and reduces long-term costs.

You should also consider all secondary sources costs, such as training, support, maintenance, extra functionality and implementation costs.


Enterprise asset management (EAM) and computerized maintenance management systems () are both software solutions that help organizations manage their physical assets. While they share some similarities, there are also some key differences between the two.

EAM is a broader term that encompasses the entire lifecycle of an asset, from acquisition to disposal. It includes not only maintenance activities, but also planning, budgeting, and forecasting. , on the other hand, is specifically focused on maintenance activities. It helps organizations track and manage work orders, inventory, and other maintenance-related data.

Benefits of EAM

  • Reduced downtime: EAM can help organizations reduce downtime by identifying and preventing potential problems before they occur.
  • Improved asset utilization: EAM can help organizations improve asset utilization by tracking asset performance and identifying assets that are not being used to their full potential.
  • Reduced maintenance costs: EAM can help organizations reduce maintenance costs by optimizing maintenance schedules and reducing the need for emergency repairs.
  • Improved regulatory compliance: EAM can help organizations improve regulatory compliance by tracking and documenting maintenance activities.

  • Improved work order management: can help organizations improve work order management by automating work order creation, assignment, and tracking.
  • Improved inventory management: can help organizations improve inventory management by tracking inventory levels and automatically triggering replenishment orders.
  • Improved data analysis: can help organizations improve data analysis by providing historical data on asset performance, work orders, and inventory.

Which is right for you?

The best solution for your organization will depend on your specific needs and requirements. If you need a comprehensive solution that can manage the entire asset lifecycle, then EAM is a good option. If you are primarily concerned with managing maintenance activities, then is a good option.

Here is a table summarizing the key differences between EAM and :

In general,  is a good option for organizations that need a focused solution for managing maintenance activities. EAM is a good option for organizations that need a comprehensive solution for managing the entire asset lifecycle.

Here are some additional factors to consider when choosing between and EAM:

  • Budget: is typically less expensive than EAM.
  • Implementation complexity: is typically easier to implement than EAM.
  • User needs: is typically a good option for organizations with a limited number of users, while EAM is a good option for organizations with a large number of users.
  • Computerized maintenance management systems (CMMS) are software solutions that help organizations manage and maintain their physical assets. They provide a centralized repository for all maintenance-related data, including asset information, work orders, inventory, and maintenance history. This data can be used to track asset performance, identify potential problems, and optimize maintenance schedules.

    CMMS solutions can provide a number of benefits to organizations, including:

    • Reduced downtime: By identifying and preventing potential problems before they occur, CMMS can help organizations reduce downtime and improve asset availability.
    • Improved asset utilization: CMMS can help organizations improve asset utilization by tracking asset performance and identifying assets that are not being used to their full potential.
    • Reduced maintenance costs: CMMS can help organizations reduce maintenance costs by optimizing maintenance schedules and reducing the need for emergency repairs.
    • Improved regulatory compliance: CMMS can help organizations improve regulatory compliance by tracking and documenting maintenance activities.

    Here are some of the most popular CMMS solutions available today:

    • IBM Maximo: A comprehensive and enterprise-grade CMMS solution that is well-suited for large organizations.
    • SAP Asset Intelligence: A cloud-based CMMS solution that is part of SAP’s broader enterprise resource planning (ERP) suite.
    • IFS Maintstream: A flexible and scalable CMMS solution that is suitable for organizations of all sizes.
    • Infor EAM: A CMMS solution that is specifically designed for manufacturing and industrial organizations.
    • Oracle Enterprise Asset Management: A powerful and feature-rich CMMS solution that is suitable for large and complex organizations.

    The best CMMS solution for your organization will depend on your specific needs and requirements. Consider the following factors when choosing a CMMS solution:

    • Size and complexity of your organization: If you are a small business, you may not need a full-fledged enterprise-grade CMMS solution. A more basic CMMS solution may be sufficient.
    • Industry: If you are in an industry with specific regulatory requirements, you will need a CMMS solution that can meet those requirements.
    • Budget: CMMS solutions can range in price from a few hundred dollars to tens of thousands of dollars. Consider your budget when choosing a solution.
    • User needs: Make sure that the CMMS solution you choose is easy to use and has the features that your users need.

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