1 Step to use Effective Periodic Maintenance: Expert Tips and Strategies

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Periodic Maintenance

Periodic maintenance is an ongoing process that helps to extend the life of the equipment. It involves checking and maintaining the machine or equipment on a regular schedule to ensure that it remains at peak performance. When operating a manufacturing plant, warehouse, or other industrial site, regular maintenance can prevent small problems from turning into big problems. 

Periodic Maintenance refers to the activities performed on the equipment according to a certain time. The purpose of regular maintenance or time-based maintenance is to ensure the smooth operation of the machine or other assets.

It is also a great way to reduce operating costs by reducing the risk of unplanned downtime and repairs. Firstly, Periodic maintenance seems like an unnecessary cost, and why not replace a broken part when it breaks? Because these small repairs give faster results!


Equipment wear and tear is inevitable, and assets will usually have a limited lifespan before being withdrawn from operation. The good news is that the equipment does not just extend its life overnight. Conversely, production assets are designed to be durable enough to last for a long time. During the service life of the equipment, there is enough time to periodically check the condition to maximize its use.

Periodic maintenance, also known as time-based maintenance, is a strategy that requires maintenance tasks to be performed over a period while an asset is operating. As with regular maintenance, regular maintenance activities are planned, regardless of whether there are signs of deterioration.

The determination of the frequency of service tasks is evaluated according to the entity-specific parameters. Equipment manufacturers can recommend a calendar-based schedule for conducting asset checks. For example, an air conditioner manufacturer may recommend that your window-type air conditioner unit be cleaned once a year as a general guideline.

How does Periodic Maintenance work?

The effectiveness of regular maintenance is based on the assumption that the failure of an asset can be predicted by time. Determining the amount of time an asset can operate without problems leads to an ideal checkpoint for performing regular maintenance. The idea is to repair the equipment before the actual failure occurs.

Historical data obtained by metrics or experimental results form the basis for determining the time that equipment should be operated. Equipment with average time between failure (MTBF) data allows you to determine the optimal time to perform control and service tasks.

Software that allows for more accurate and consistent data collection, such as the CMMS program, provides more reliable information. Reliable data-based fault analysis enables maintenance planners to make more informed decisions.

Why is Periodic Maintenance Service So Important?

Periodic Maintenance services are important because they help to ensure that your assets are long-lasting, stable, and reliable. Unlike other types of care, regular care is not selective. It aims to inspect, clean, repair, and maintain every part of the machine or equipment, reducing the likelihood of missing a factor that could become a problem.

For companies with assets such as equipment and machinery, regular maintenance can minimize long-term costs. This type of care has predictable costs that make it easy to set a budget for any period of care. In addition, the cost-effectiveness of regular maintenance may be due to the smooth operation of the asset and less downtime.

Benefits of Periodic Maintenance

The advantage of performing time-based maintenance activities is that no additional equipment is required to determine when equipment needs to be repaired. The initial cost of creating a time-based program is very small. Regular maintenance programs rely on historical data and analysis instead of additional physical devices, which can lead to more costs.

The disadvantage of doing purely time-based maintenance is that there is a risk of performing unnecessary activities. It is estimated that up to 30% of time-based prevention tasks are performed very frequently.

Another difficulty of doing maintenance only is that random events can cause malfunctions. Certain malfunctions are not time-dependent, so they may occur before regular maintenance checks.

There are also more benefits of Periodic Maintenance such as:

  • Longer asset life 

Regular maintenance is an effective way to improve the ease of use of equipment, machinery, and vehicles. 

  • Optimized Performance

An example of a maintenance procedure that can optimize performance is cleaning a machine that has been re-lubricated. Devices with moving parts tend to Decelerate because debris can get between the parts. Another reason for equipment slowing down is the lack of the appropriate oil level or condition. This will prevent these small inconveniences from becoming a big problem, and will also help you to run your system smoothly.

  • Reduced downtime 

Assets optimized for this will be less likely to fail. 

  • Cost-effective 

such maintenance costs are lower. In addition, this may prevent the industry from purchasing new assets due to mechanical failure or repairs and equipment that cost more than a brand-new unit.

  • Low probability of malfunction

this allows you to prevent sudden malfunction of the asset, that’s why maintenance is carried out in the first place.

The Importance of CMMS in Periodic Maintenance

One of the real examples of industries using CMMS software is manufacturing. Production facilities usually have many machines and equipment that need to be regularly maintained for efficient operation. The lack of a system to track maintenance activities can make it difficult to ensure that all equipment is serviced on time, which can lead to unexpected breakdowns and downtimes. By implementing the CMMS system, manufacturers can plan preventive maintenance tasks, monitor spare part availability, and monitor equipment performance in real-time. This ensures that maintenance is carried out on time, reduces the risk of malfunctions, and increases overall efficiency.

Keysmart CMMS

Keysmart CMMS software has become an important tool for many industries, as it helps to simplify maintenance activities, reduce downtime, and improve overall efficiency. By installing a CMMS system, the maintenance of the equipment can be carried out properly, which reduces the risk of malfunctions and increases operational reliability. You can watch Keysmart’s channel on YouTube

  • A proactive care approach, not a reactive care approach.
  • Schedule regular maintenance tasks, such as inspection, lubrication, and calibration, to ensure that your equipment is operating at peak performance.
  • Extend the life of your equipment by identifying and addressing potential problems before they become critical.
  • Save money by reducing expensive repairs and replacements.
  • Reduce downtime and improve the overall efficiency of operations.
  • Keep track of the maintenance history of your equipment, including when it was last repaired, what repairs were made, and what parts were used.
  • It helps to identify patterns and trends in equipment performance and identify possible problems before they occur.

Frequently Asked Questions 

what is periodic maintenance?

Periodic maintenance, also known as Scheduled maintenance, refers to a planned and periodic series of tasks performed at predetermined intervals to ensure continuous operational efficiency, reliability, and safety for a tool, machine, or system.

What is the checklist for maintenance?

A maintenance checklist is essential as it helps to ensure the safe and efficient operation of a machine, equipment or plant. They provide a comprehensive list of tasks that must be completed on a regular basis to ensure that the equipment is in good working order and there is no safety issue.

What is the meaning of periodic maintenance required?

Regular maintenance is the process of ensuring that a company’s assets are kept in good condition throughout their useful life. It is based on a fixed maintenance schedule for assets such as equipment, machinery, and vehicles. This type of care largely depends on the time given to a particular model of the asset.

Why is periodic maintenance important?

Periodic Maintenance is a process that ensures that the crane will operate in good condition throughout its service life. Regular maintenance mandates a consistent inspection, service, cleaning and other important maintenance activities to prevent unexpected failures

What does maintained periodically mean?

Periodic Maintenance refers to the activities performed on the equipment according to a certain time. The purpose of regular maintenance or time-based maintenance is to ensure the smooth operation of the machine or other assets.

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